Contract management software for construction companies and subcontracts
Contract management software for construction companies keeps owner contracts, subcontracts, supplier agreements and equipment leases in one searchable register, with every notice window, certificate expiry and renewal assigned to an owner. AgreementSoftware reads the terms from each signed file, shows the source sentence and sends reminders before a date passes. Owners and operations managers pay $149 a month or $888 a year (Plus) so a subcontractor never works on an expired certificate and a notice deadline never slips by unseen.
Contract snapshot built from a real agreement
Pick one of four sample agreements or paste your own contract text. You get the record AgreementSoftware stores: key terms, the computed notice deadline, the renewal timeline and the clauses worth a second look.
Contract record
- Parties
- Effective date
- Term
- Auto-renewal
- Notice period
- Notice deadline
- Termination
- Payment terms
- Liability cap
- Governing law
Hover a field to see the sentence it came from.Tap a field to see the sentence it came from.
Renewal timeline
- Effective date
- Alert date
- Notice deadline
- Renewal date
This alert date has already passed, so in your account the alert would have fired on that day.
Risk notes
- Auto-renews with a notice period over 60 days.
- Liability is not capped for one or both parties.
- The other party can raise prices at renewal without a limit.
- Termination for convenience is missing or one-sided.
- No clauses flagged for this focus.
Keep this record and the alert that goes with it
Save the contract to your repository and the alert is set for the date above.
Who it is for
For the person who has to know what the company signed
In a general or specialty contractor, owner contracts sit with the principal, subcontracts with project managers, certificates in the accounting inbox and equipment leases in a drawer. Nobody sees all of it, so the date that creates exposure passes without a decision.
- Owners and presidents who want upcoming expirations and notice dates in one list instead of a folder per job.
- Controllers and office managers who chase subcontractor certificates, supplier terms and equipment renewals.
- Project managers who need the current signed scope and the last approved change before they authorize extra work.
- Estimators and business development leads who track NDAs, teaming agreements and bid related terms.
Estimating, scheduling, job costing and field reports stay in the construction software you already use. AgreementSoftware holds the agreements and the dates inside them. Equipment and software purchases are covered by vendor contract management.
What a missed date costs
A certificate that lapses, a notice window that closes
Consider an illustrative subcontract that requires current general liability coverage for the whole job. The certificate expires in month four and nobody reads it again until a claim. A second case is a notice requirement for a change in scope or a delay claim, with a short window that starts when the event happens, buried in a clause nobody reopened.
| Illustrative event | What the company needs to know |
|---|---|
| Subcontractor certificate expires mid job | The contract may require current coverage for the full term |
| Notice of change or delay is due within a set number of days | The window can be short and starts from the event |
| Change order approved by email | The price and time adjustment were never papered |
| Equipment lease or software renewal auto renews | The cancellation window may close months ahead |
These dates illustrate how tracking works, not a customer result. Exposure depends on your signed terms and your state law, so check them with counsel. Reminders arrive 90, 60, 30 and 7 days ahead, each to a named owner. See contract renewal management for how owners and alerts are set.
Agreements
Agreements and dates worth tracking in a construction company
Track the obligation as well as the document. A signed copy shows what was agreed, and its dates tell the owner when to act.
| Agreement type | Dates and terms the software tracks | Who owns it |
|---|---|---|
| Owner and client contracts | Effective date, completion terms, notice periods and retainage terms | Principal |
| Subcontracts | Term, flow down clauses, payment terms and insurance requirements | Project manager |
| Insurance certificates | Expiry date, limits and renewal owner recorded as obligations | Office manager |
| Change orders | Approval date, added price and time adjustment | Project manager |
| Supplier and rental agreements | Term, pricing period, cancellation notice | Purchasing |
| Equipment leases | Renewal date, buyout and return terms | Controller |
| Teaming agreements and NDAs | Term end, exclusivity and survival period | Business development |
| Software and service vendors | Renewal, cancellation notice and minimum commitments | Office manager |
Use your own forms and your counsel's review. The register stores whatever you sign, including AIA style documents, and finds the clause you need through search. For framework agreements see master service agreement management and for confidentiality terms NDA management software.
How it works
From job folders to a register with owners
- 1 Upload signed PDF and DOCX files one by one or bulk import them from your drive. Keep each subcontract and its change orders together in the record's version history, with tags for job and trade. See how the contract repository keeps files and dates together.
- 2 Check AI extraction of the term, renewal type, notice period and effective date. Each field shows its source sentence and can be edited. Read unusual clauses yourself. Corrected values stay on the record.
- 3 Assign an owner and check reminders 90, 60, 30 and 7 days before each deadline. Plus adds custom obligation reminders, such as a certificate expiry, Slack notifications and an iCal feed so dates appear in the calendars people already use.
- 4 Review the dashboard for upcoming expirations, agreements by owner and renewals this quarter. Export the register to CSV for a review with the controller.
Amendments and approvals
Control change orders and subcontract terms before they go out
Scope creep turns into a contract problem when extra work is approved in an email and never papered. Plus includes unlimited templates with a clause library, so the subcontract and change order wording your principals approved is the wording project managers use. Approvals route a document to a principal before it is sent, and comments and the decision stay in the audit trail.
Then send it for e-signature with signing order and automatic reminders. The signed PDF and audit certificate return to the record. Subcontractors who only sign do not need a paid seat, and folder permissions keep pricing and margin terms visible only to the people who should see them.
Choose around the work the company needs to own
Construction suites are right for jobs, costs and field work. A contract register becomes useful when the open problem is finding what was signed and acting before a date passes. Check what your current tools track before buying another.
| Approach | Where it fits best | Dates, search and price | Tradeoff for a contractor |
|---|---|---|---|
| AgreementSoftware | Owner contracts, subcontracts, leases and NDAs with named owners | Renewal and expiry tracking, clause search on Plus, published prices | No estimating, scheduling, job costing or lien waiver collection |
| Construction management suites | Projects, cost, subcontractor compliance and field work | Contract fields exist, verify depth and price with the vendor | Strong for the job, heavier and costlier than a register needs |
| E-signature tools | Quick signatures | Strong on sending and signing, check what they track after signature | Dates and obligations after signing are usually thin |
| Shared drive and spreadsheet | A very small company | No reminders unless someone builds them | Cheap until a certificate or notice date is missed |
| Enterprise CLM | Large owners and developers with legal staff | Scope and pricing set through a quote | More implementation than a contractor needs |
For this work the strengths of AgreementSoftware are renewal and expiry tracking, clause search and a published price. Construction suites win on projects and job cost. See the best contract management software comparison for the wider market.
What a contractor pays for agreement control
Plus is the practical starting point when you want approvals, obligation tracking and folder permissions. Starter covers a smaller register but not those controls.
| Plan | Monthly price | Yearly price | What the company gets |
|---|---|---|---|
| Starter | $49 a month | $288 a year | 3 seats, 500 contracts, AI extraction, renewal alerts, 10 templates, 25 envelopes a month, CSV export |
| Plus | $149 a month | $888 a year | 10 seats, 2,500 contracts, approvals, obligation tracking, folder roles and permissions, audit log, unlimited templates with clause library, 150 envelopes a month |
| Pro | $499 a month | $2,988 a year | 40 seats, unlimited contracts, bulk send, 750 envelopes a month, Salesforce, HubSpot, Google Drive, OneDrive and Slack integrations, REST API and webhooks |
Yearly prices are billed yearly. Enterprise is $998 a month or $5,988 a year with 100 seats, SSO and SCIM. There is no implementation fee. Check the full allowances on pricing.
What is the best contract management software for construction companies?
The best fit for a small or mid-size contractor keeps owner contracts, subcontracts, change orders, leases and NDAs in one searchable register, with notice, renewal and insurance dates assigned to a named owner. AgreementSoftware Plus covers that for $149 a month or $888 a year, with approvals, obligation tracking and e-signature. It does not do estimating, scheduling or job costing.
What contracts should a construction company track?
Track owner contracts, subcontracts, supplier and rental agreements, equipment leases, change orders, teaming agreements, NDAs, software licenses, the office lease and insurance certificates. The dates that cost money are certificate expiries, notice windows, auto renewals and the approval date of each change order, so each needs an owner.
Can it track subcontractor insurance certificates?
Yes, as obligations on the record. You enter the certificate expiry date, limits and owner, and reminders go out at 90, 60, 30 and 7 days. The software does not verify coverage with the insurer, so the person who owns the date still confirms the renewed certificate when it arrives.
Does it replace construction management software?
No. It does not do estimating, scheduling, job costing, daily reports or lien waiver collection. It holds the signed agreements and the dates and obligations inside them. Most contractors keep their construction suite for the job and use AgreementSoftware as the register that shows what is about to renew, expire or need a notice.
Can subcontractors sign electronically?
Yes. Subcontractors and owners can sign under the federal ESIGN Act and state UETA laws, with signing order and automatic reminders. The signed PDF and audit certificate return to the repository. Signers need no seat. Starter includes 25 envelopes a month, Plus 150, Pro 750 and Enterprise 1,500. Some public owners require their own forms, so check the bid documents.
How much does contract management software cost for a construction company?
AgreementSoftware starts at $49 a month or $288 a year for Starter with 3 seats. Plus costs $149 a month or $888 a year for 10 seats, approvals, obligation tracking and folder permissions. Pro costs $499 a month or $2,988 a year for 40 seats, integrations and API access. There is no implementation fee.
Related pages
Put every certificate, notice window and renewal on an owner
Upload a signed subcontract, check the extracted dates, then create your account and organize the rest of the company's contracts.