Gatekeeper pricing at a glance
The plan structure below is taken from the Gatekeeper pricing page as it stood in October 2026. The dollar figures are the last list prices recorded by HyperStart, Contracko and SaaSworthy, when the tiers were named Essentials, Pro and Enterprise. Gatekeeper has since renamed and resized the plans, so treat the prices as a starting point for a sales call, not a quote.
| Gatekeeper plan today | Third-party quota | Users, contracts, e-signature | Closest reported list price, paid annually |
|---|---|---|---|
| Pro | Up to 250 | Unlimited | $1,245 a month (old Essentials, 150 vendors) to $2,995 a month (old Pro, 500 vendors) |
| Enterprise | Up to 750 | Unlimited | $2,995 to $5,295 a month (old Enterprise, 1,000 vendors) |
| Enterprise Plus | More than 750 | Unlimited | Custom quote |
Over a year the reported figures come to about $14,940, $35,940 and $63,540. An older SaaSworthy listing shows $875, $2,095 and $3,725 a month for the same three legacy tiers, which is $10,500 to $44,700 a year, so prices have moved up over time. The entry tier that used to be called Essentials no longer appears on the pricing page, which suggests the lowest quote now sits at or above the old $1,245 figure. Ask for the current number in writing.
What counts toward the Gatekeeper quota
Gatekeeper sizes plans by third parties, which it defines as the vendors, suppliers, partners and customers you manage. Third parties in the pipeline and live ones count, and archived ones do not. Contracts are unlimited on every plan, so a company with 180 vendors and 900 contracts fits in Pro, while a company with 400 vendors and 500 contracts needs Enterprise. Count your active counterparties before the demo, because that single number decides the tier.
What every Gatekeeper plan includes
Gatekeeper lists a long common feature set under all three plans. The differences between plans are narrower than the price gap suggests.
| Included in every plan | Added on Enterprise and Enterprise Plus | Priced separately |
|---|---|---|
| Unlimited users, contracts and e-signature senders | Balanced scorecards for vendor performance | MarketIQ Full (financial health and cybersecurity ratings), usage based |
| Gatekeeper AI suite and AI agents | Role-based access control groups | Onboarding and configuration, scoped in a statement of work |
| Employee intake portal and vendor portal | SCIM user provisioning | |
| Spend module and risk register | Remote backup of files to your own storage | |
| API access, MCP connector and single sign-on | Granular controls for sensitive data | |
| 2 best practice workflows and 1 custom workflow | 2 custom workflows (2 or more on Enterprise Plus) |
The workflow count is the limit to read twice. Pro includes two pre-built workflows and one custom workflow. If you want separate flows for vendor onboarding, contract requests, renewals and risk reviews, you will be quoted Enterprise or extra workflows.
What Gatekeeper really costs in the first year
The subscription is the part you can estimate from the outside. Three more lines belong in the budget.
- Onboarding. Gatekeeper scopes implementation through a statement of work, so it is a separate, negotiated line. The more workflows, custom fields and data migration you ask for, the larger it gets.
- MarketIQ Full. Credit ratings come with every plan. Continuous financial health monitoring and cybersecurity ratings are billed by usage on top.
- Tier jumps. Moving from 250 to 251 active third parties moves you from Pro to Enterprise. On the reported list prices that step is worth about $21,000 to $27,600 a year.
A realistic first-year budget for a company with 200 vendors, one custom intake workflow and a standard onboarding package is the Pro subscription, somewhere between $15,000 and $36,000 on reported prices, plus the statement of work. Gatekeeper says nonprofit discounts are available on request, so ask if that applies to you.
When Gatekeeper is worth the price
Gatekeeper earns its price when vendor management is the job, and contracts are one part of it. It is a strong fit in these cases.
- Procurement or vendor management teams that onboard vendors through a portal, send due diligence questionnaires and keep a risk register.
- Regulated companies that must show ongoing third-party oversight to an auditor or regulator.
- Companies where dozens or hundreds of employees submit requests, since every user is included.
- Finance teams on NetSuite that want vendor, contract and spend records synced both ways.
It is a poor fit when the real problem is narrower: signed agreements scattered across inboxes and auto-renewals nobody saw coming. Paying for vendor risk scoring, scorecards and a spend module to get renewal reminders is like leasing a warehouse to store one filing cabinet.
A cheaper Gatekeeper alternative with published pricing
Here are common situations priced both ways. The AgreementSoftware numbers come from our contract management software pricing page, where every plan is listed.
| Your situation | Gatekeeper (reported list prices) | AgreementSoftware |
|---|---|---|
| 3 people, 120 vendor and customer contracts, renewal reminders | About $14,940 a year at the old entry price | Starter, $288 a year or $49 a month, 3 seats, 500 contracts |
| 8 people, 600 contracts, approvals before signature, obligation tracking | About $14,940 to $35,940 a year, depending on the quote | Plus, $888 a year or $149 a month, 10 seats, 2,500 contracts |
| 30 people, 4,000 contracts, reports by counterparty, API | About $35,940 a year or more | Pro, $2,988 a year or $499 a month, 40 seats, unlimited contracts |
| 300 vendors with risk questionnaires, scorecards, a vendor portal and 200 requesters | Enterprise, about $35,940 to $63,540 a year | Not a fit. We do not do vendor risk scoring, scorecards or a vendor portal |
The last row is where Gatekeeper wins outright. AgreementSoftware manages contracts, and it does not try to be a third-party risk platform. Seats are also limited on our plans, with extra seats at $15 a month, and e-signature is metered by envelopes per month, while Gatekeeper includes unlimited users and senders.
What you do get is the contract side done simply. Upload signed PDFs and Word files, and AI extraction reads the parties, term, renewal type and notice period and shows the sentence each value came from. The owner is reminded 90, 60, 30 and 7 days before the notice deadline, obligations carry an owner and a due date, and approvals and e-signature happen on the same record. Our page on vendor contract management software shows the renewal calendar finance teams use. If the bigger pain is paying vendor invoices correctly and on time, that is a job for accounts payable automation, with the contract record holding the agreed price and payment terms. The demo at the top of this page reads a real contract in about a minute.
Gatekeeper vs ContractWorks and ContractSafe on price
Buyers who want unlimited users usually compare Gatekeeper with the two best-known unlimited-user repositories. They sit at very different price points because they do different amounts of work.
| Gatekeeper | ContractWorks | ContractSafe | |
|---|---|---|---|
| Reported entry price | About $1,245 a month | About $700 a month | About $450 a month |
| Priced by | Active third parties and workflows | Stored documents and e-signature licenses | Active contracts in volume bands |
| Users | Unlimited | Unlimited | Unlimited |
| Vendor onboarding, risk register, spend | Yes | No | No |
| Prices printed on the vendor site | No | No | After you pick a volume band |
Our ContractWorks pricing and ContractSafe pricing breakdowns have the full plan tables. If you need none of the three models, the guide to the best contract management software compares published-price options side by side.
Questions to ask before you sign a Gatekeeper order form
- How many active third parties do we have today, and what is the price if we pass 250 or 750 during the term?
- Which workflows are included, and what does each extra custom workflow cost?
- What is in the onboarding statement of work, and what is billed if it overruns?
- Is the renewal price capped, and for how many years?
- How do we export contracts, vendor records and metadata if we leave? Remote backup is listed only from Enterprise.
If your count of people who actually manage contracts is under 10 and vendor risk is not on your list, price a published plan first. The contract renewal management software page shows how notice deadlines are calculated and assigned.
How much does Gatekeeper cost?
Gatekeeper costs about $1,245 a month at the entry level, $2,995 for the middle tier and $5,295 for the top listed tier, paid annually, according to the last list prices recorded by third-party trackers. That is roughly $14,900 to $63,500 a year. Gatekeeper's own pricing page now shows plan limits without prices and asks you to book a demo.
Is Gatekeeper priced per user?
No. Every Gatekeeper plan includes unlimited users, unlimited contracts and unlimited e-signature licenses. The price depends on how many third parties you manage (up to 250 on Pro, up to 750 on Enterprise, more on Enterprise Plus) and how many workflows you need. Archived third parties do not count toward the quota.
Does Gatekeeper have a free trial?
Gatekeeper's pricing page offers a free demo and does not mention a self-service trial. Some review sites still list a free trial from earlier years. Expect a sales-led process with a demo call and a quote, and ask for a sandbox with your own contracts before you commit to an annual term.
What is Gatekeeper used for?
Gatekeeper is a vendor and contract lifecycle management platform. Teams use it to onboard vendors through a portal, store and track contracts, manage renewals, run risk and compliance reviews, score vendor performance and monitor spend against contracts. It is aimed at procurement, legal, finance and compliance teams at mid-size and larger companies.
What is a cheaper alternative to Gatekeeper?
For teams that need contract storage, AI extraction of dates and renewal reminders without vendor risk tools, published per-seat plans are far cheaper. AgreementSoftware Starter costs $49 a month or $288 a year for 3 seats and 500 contracts, and Plus costs $149 a month or $888 a year for 10 seats with approvals and obligation tracking.