HR contract management software for employment agreements and NDAs
HR contract management software keeps signed offer letters, employment agreements, NDAs and contractor agreements in one searchable repository, with expiry and notice dates assigned to an owner. AgreementSoftware is for HR directors, HR managers, people operations leads and HR generalists at US companies with 50 to 1,000 employees whose agreements live in shared drives and email. AI extracts key terms and shows the source sentence, so HR can check each date against the signed document. Plus adds restricted folders, approvals and obligation tracking for $149 a month. Plans start at $49 a month, and every price is published.
Contract snapshot built from a real agreement
Pick one of four sample agreements or paste your own contract text. You get the record AgreementSoftware stores: key terms, the computed notice deadline, the renewal timeline and the clauses worth a second look.
Contract record
- Parties
- Effective date
- Term
- Auto-renewal
- Notice period
- Notice deadline
- Termination
- Payment terms
- Liability cap
- Governing law
Hover a field to see the sentence it came from.Tap a field to see the sentence it came from.
Renewal timeline
- Effective date
- Alert date
- Notice deadline
- Renewal date
This alert date has already passed, so in your account the alert would have fired on that day.
Risk notes
- Auto-renews with a notice period over 60 days.
- Liability is not capped for one or both parties.
- The other party can raise prices at renewal without a limit.
- Termination for convenience is missing or one-sided.
- No clauses flagged for this focus.
Keep this record and the alert that goes with it
Save the contract to your repository and the alert is set for the date above.
Who it is for
For the HR team responsible for the signed copy
You may know where an employee's profile lives without knowing which employment agreement is current. The signed offer is in a recruiter's inbox, an amendment sits in a drive, and a departure triggers a search through both.
- HR directors who need to see upcoming employment and vendor deadlines without opening every PDF.
- HR managers who handle offer changes, renewals and separation paperwork alongside daily employee questions.
- People operations leads who need one owner for each contractor term, repayment obligation and vendor notice window.
- HR generalists who prepare agreements and need approved wording, a signed copy and a reliable reminder.
Your HRIS remains the place for employee records and onboarding. AgreementSoftware holds the agreements and their dates. If your team also manages agency supplier terms, see contract management for staffing agencies for that workflow.
What a missed date costs
A vendor renewal that outlasts your decision to leave
Consider an illustrative benefits broker agreement that renews on December 31 unless notice arrives 90 days earlier. HR wants to change providers at renewal, but the review begins in November. The notice deadline was October 2. Depending on the agreement, the company may now face another term or need to negotiate an exit.
| Illustrative event | What HR needs to know |
|---|---|
| Renewal on December 31 | The end date alone does not show when action is due |
| Notice required 90 days before renewal | October 2 is the decision deadline |
| Review begins in November | The ordinary notice window has already closed |
| Contract has a named owner | That person receives reminders before the notice deadline |
These dates illustrate the notice calculation, not a customer result. The financial exposure depends on your signed terms. Store the agreement, check the extracted notice period and give the owner time to consult finance before deciding. Our contract renewal management software page explains how reminders work backward from the notice deadline.
Agreements
Employment and HR vendor agreements worth tracking
Track the obligation as well as the document. A signed copy answers what was agreed. Its dates tell the owner when to act. Specialist terms below can be recorded as obligations on Plus after HR reviews the wording.
| Agreement type | Dates and terms the software tracks | Who owns it |
|---|---|---|
| Offer letters and employment agreements | Effective date, fixed term, renewal and notice period | HR manager |
| Employee and contractor NDAs | Effective date, term end, confidentiality survival and return obligations | HR or employment counsel |
| Non-compete and non-solicitation agreements | Restricted period, expiry and wording found through clause search | Employment counsel with HR |
| Independent contractor agreements | Service term, renewal, termination notice and payment terms | HR or the hiring department |
| Separation and severance agreements | Effective date and payment or return obligations recorded from the agreement | HR with employment counsel |
| Retention bonus agreements | Service commitment and clawback deadline recorded as obligations | HR with finance |
| Relocation repayment agreements | Repayment period and review date recorded as obligations | HR with finance |
| Benefits broker, PEO and payroll contracts | Renewal, cancellation notice and payment terms | HR operations |
| Background check and ATS or HRIS subscriptions | Renewal, notice period and recurring contractual duties | People operations |
State rules on non-competes vary, so check with employment counsel. Recording a restriction's expiry does not determine whether it is enforceable. For confidentiality term and survival dates, see our NDA management software page.
How it works
Confidential employee files
Keep employment agreements visible only to HR
An employment agreement may disclose compensation, negotiated benefits or separation terms. Putting it beside general vendor paperwork without checking access creates an avoidable problem. Plus includes roles and permissions per folder, so only HR sees employment files while other teams work with their own agreements.
Set the folder permissions before importing sensitive documents. Keep HR vendor contracts in a separate folder when finance or procurement needs access. Decide who should administer the workspace and who needs to work inside each folder.
The audit log records who opened, edited, approved, sent and signed what. That gives HR a record to review when someone asks who accessed an agreement or approved a change. Enterprise adds SSO and SCIM for organizations that require those controls. Review the security information when assessing access requirements with your internal team.
New hire paperwork
Prepare an offer without losing control of its terms
Plus includes unlimited templates with a clause library. Keep approved offer letter, employment agreement, NDA and contractor wording there, with variables for the details that change. Standard clauses and fallback positions stay available to the people preparing the paperwork.
Use Plus approvals before an offer with non-standard terms goes out. HR can route the agreement for review, keep comments on the record and retain the approval decision in the audit trail. Pro adds conditional routing and multi-step or parallel approvals when several reviewers are needed.
Send the approved document for e-signature with signing order and automatic reminders. The signed PDF and audit certificate return to the repository automatically. Electronic signatures are valid under the federal ESIGN Act and state UETA laws. Our electronic signature software page covers the signing workflow.
Pro adds bulk send for policy acknowledgments or an annual NDA re-sign. It includes 750 envelopes a month, compared with 150 on Plus and 25 on Starter. Employees who only receive paperwork to sign do not need a paid seat.
Choose around the work your HR team needs to own
An HRIS document module can be the right home for onboarding paperwork. A dedicated contract register becomes useful when the unresolved work is finding clauses, tracking expiry and acting before a notice window closes. Check the actual module before buying another system.
| Approach | Where it fits best | Dates, search and price | Tradeoff for HR |
|---|---|---|---|
| AgreementSoftware | Employment and vendor agreements with named owners | Renewal and expiry tracking, clause search on Plus, published prices | No native HRIS connector; onboarding and payroll remain in your HRIS |
| HRIS document module, such as BambooHR or Rippling style storage | Employee records, onboarding flows and payroll data | Contract date tools, clause search and pricing depend on the vendor and module | Keeping documents beside employee data may be enough; verify notice tracking separately |
| Enterprise CLM | Legal teams needing deep workflow configuration across departments | Scope and pricing are usually set through a quote | A broader implementation may suit complex legal processes; assess it against HR's immediate needs |
For this HR workflow, AgreementSoftware's strengths are renewal and expiry tracking, clause search and a published price. The HRIS wins on onboarding flows and payroll context. There is no native Workday, BambooHR, Rippling, Gusto or ADP integration. Pro offers REST API and webhooks for developer-built connections, and every plan includes CSV export.
What an HR team pays for agreement control
Plus is the practical starting point when HR needs restricted folders, approvals, obligation tracking and an audit log. Starter covers a smaller register, but it does not include those controls.
| Plan | Monthly price | Yearly price | What HR gets |
|---|---|---|---|
| Starter | $49 a month | $288 a year | 3 seats, 500 contracts, AI extraction, renewal alerts, 10 templates, 25 envelopes a month, CSV export |
| Plus | $149 a month | $888 a year | 10 seats, 2,500 contracts, approvals, obligation tracking, folder roles and permissions, audit log, unlimited templates with clause library, 150 envelopes a month |
| Pro | $499 a month | $2,988 a year | 40 seats, unlimited contracts, bulk send, 750 envelopes a month, Salesforce, HubSpot, Google Drive, OneDrive and Slack integrations, REST API and webhooks |
Yearly prices are billed yearly. Enterprise is $998 a month or $5,988 a year with 100 seats, SSO and SCIM. There is no implementation fee. Match the plan to the people working in the system and the signing volume, then check the full allowances on pricing.
What is the best contract management software for HR teams?
The best choice for HR combines restricted employee folders, searchable signed agreements, renewal and expiry reminders, approvals and an access history. AgreementSoftware Plus includes those tools for $149 a month with 10 seats. Compare that with your HRIS document module before buying, especially if onboarding is your main concern.
What HR contracts should be tracked?
Track offer letters, employment agreements, NDAs, non-compete and non-solicitation agreements, contractor terms, separation and severance agreements, retention bonuses and relocation repayment agreements. Include benefits broker, PEO, payroll, background check and ATS or HRIS vendor contracts. Give each an owner, capture its dates and record specialist deadlines as obligations after reviewing the wording.
How do HR teams keep employment agreements and NDAs secure?
HR teams should restrict employee agreement folders to authorized HR staff and review the access record. AgreementSoftware Plus includes roles and permissions per folder and an audit log showing who viewed, edited, approved, sent and signed documents. Enterprise adds SSO and SCIM when those identity controls are required by your organization.
Does it integrate with our HRIS?
There is no native HRIS connector for Workday, BambooHR, Rippling, Gusto or ADP. Pro includes REST API and webhooks for connections a developer builds and maintains. Every plan exports the contract register to CSV. Check the fields and access your HRIS supports before planning any transfer of employee contract data.
Can employees sign offer letters and NDAs electronically?
Yes. Employees can sign offer letters and NDAs electronically under the federal ESIGN Act and state UETA laws. AgreementSoftware sends the document with signing order and reminders, then files the signed PDF and audit certificate. Signers need no seat. Starter includes 25 envelopes monthly, Plus 150 and Pro 750 with bulk send.
How much does HR contract management software cost?
AgreementSoftware starts at $49 a month or $288 a year for Starter with 3 seats. Plus costs $149 a month or $888 a year for 10 seats, restricted folders, approvals and obligation tracking. Pro costs $499 a month or $2,988 a year for 40 seats, bulk send, integrations and API access.
Related pages
Put every employment agreement and notice date on an owner
Upload a signed agreement, check the extracted dates, then create your account and organize the rest of your HR contracts.